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Room Use Guidelines

Arbor Good Neighbor House (AGNH) is a place of collaboration and cultivation for the community. We offer dedicated space for meetings, events, educational seminars and self-determined programs as requested by our neighbors.

Arbor Good Neighbor House offers two room options for community events.

  • The Friendship Room is preset with round tables and has a capacity of 42.
  • The Gathering Room can be set to your specification and has a capacity of 125. (60 with tables)

A kitchen is available to use when reserving either room. The refrigerator just inside the door from the Friendship Room is available for your use. Please do not use the second refrigerator in the kitchen. Groups are responsible for cleaning the kitchen.

Men’s and women’s restrooms are located on the main floor of the building. A unisex restroom is located in the Friendship Room.

Please review these guidelines and share them with attendees before using the Arbor Good Neighbor House space. The administrators of Arbor Good Neighbor House reserve the right to revoke permission to use the facility to any group or organization that violates or refuses to comply with the following guidelines.

Reserving a Room

Rooms can be reserved for nonprofit, educational, civic, cultural, governmental and service groups at no cost.

Donations are always welcome to help defray the cost of staffing, cleaning and utilities. A voluntary suggested donation of $75 can be made at agnh.org.

Use of the space does not imply an endorsement of the beliefs, viewpoints, policies or affiliations of any group or organization by Arbor Good Neighbor House.

Please complete the room reservation and equipment request form at agnh.org.

Arbor Good Neighbor House is available for use during the following hours: Monday-Friday 5:30-9:00 p.m. and Saturday-Sunday for daytime and evening events.

If a reservation needs to be cancelled, Arbor Good Neighbor House must be notified by leaving a message at 608 271-1955. Please notify AGNH as soon as possible if a cancellation is necessary.

Cancellations made with less than a two-day notice may result in future refusal to reserve rooms at AGNH.

Failure to notify us that a reservation has been canceled may be cause for refusing future requests to use the facilities.

Groups/organizations are responsible for providing childcare at the event.

Set-Up

Doors will be unlocked by AGNH volunteers 60 minutes before the event, unless other arrangements have been made with the group.

AGNH volunteers will set-up chairs and tables per the groups’ specifications on the room request form.

Tacks, nails, glue, sticky pads/Post It boards or tape may not be used on the walls, furnishings or equipment.

Glitter or confetti is not allowed.

All group activities must stay in the designated room.

Groups may serve light, non-alcoholic refreshments and must provide utensils, plates and cups.

Groups wishing to serve alcoholic refreshments must receive permission from AGNH when making the room reservation.

Clean-Up

Groups are responsible for removing all items brought to the event and must leave the room in the same condition as they found it including wiping off the tables.

Trash and recycling bins are available in the room and will be emptied by AGNH volunteers.

Please notify AGNH volunteers if any food products were placed in the trash or recycling during clean-up.

Equipment

AGNH has tables and chairs available for use by groups.

Please complete the equipment request at agnh.org to specify the quantity of chairs and tables needed.

Laptops or audio equipment is the responsibility of the group to provide.

Damage to Property

Groups using AGNH are responsible for any damage to the room and its contents.

A charge may be assessed for any special cleaning or repairs made necessary by a group.

If something was damaged by your group, please report the damage to AGNH at 608 271-1955.

Restrictions

THE FOLLOWING NEEDS PRIOR PERMISSION FROM AGNH BEFORE ROOM RESERVATIONS CAN BE FINALIZED:

  • Use of the facility for religious services or religious instruction.
  • Use of alcohol at the event.
  • Fundraising, including the sale of raffle tickets.
  • Solicitation or acceptance of donations and/or contributions.

THE FOLLOWING IS NOT ALLOWED WHEN USING AGNH FACILITIES:

  • Setting up tables or information outside of the assigned room.
  • Use of glitter or confetti.
  • Solicitation for commercial services.
  • Any program which charges an admission fee.
  • Smoking, vaping, illegal drugs and alcoholic beverages.
  • Animals, except for authorized trained service animals.
  • Any purpose which, in the opinion of the AGNH volunteers, may interfere with the normal business of AGNH.